PowerPoint XP

GETTING STARTED

Open PowerPoint

To the right under New Presentation, click on “from Design Template”

Click on the different templates below and see a preview

Once you find the template you want to use, close the Slide Design window

Click in the text box that says “click to add title”

Type the title of your presentation

Click in the text box that says “click to add subtitle”

Type your subtitle (name, date, etc.)

WORKING WITH TEXT

To edit text:

Click in the text box to select it (look for edit handles)

Click, hold, and drag to highlight the text

Click Format in the top menu bar and select Font (or use the shortcuts on the toolbar)

Make your selections

Click OK

To change the size of the text box:

Click in the text box to select it

Click, hold, and drag one of the edit handles to make the box larger or smaller

To add a text box:

Click Insert in the top menu bar and select Text Box

Pull your mouse over to where you want your text box

Click, hold, and drag to draw your text box

To delete a text box:

Click in the box to select it

Click somewhere on the slanted lines around the border of the text box

It should now change to dots around the border

Press Delete on the keyboard

To insert bullets:

Click in the text box that you want to insert bullets in

If the text is already there, highlight it

Click Format in the top menu bar and select Bullets and Numbering

Click on the style you would like to use and click OK

WORKING WITH PICTURES

To add clipart:

Click Insert in the top menu bar

Pull your mouse down to Picture, over to Clipart, and click

You should now see the Insert Clipart window on the right

Type in a keyword to search for

Once you find the picture you want to use, click on it

Close the Insert Clipart window

Your picture will probably appear in the middle of your slide

To move it: Click, hold, and drag while you have a 4-headed arrow

To resize it: Click, hold, and drag on one of the edit handles when you have a 2-headed arrow (to resize it proportionally, use one of the corners)

To add a picture from a file (from your hard drive, floppy disk, etc.):

Click Insert in the top menu bar

Pull your mouse down to Picture, over to From File, and click

You should now see the Insert Picture dialogue box

Point to the location where the picture is saved

Click on the name of the picture

Click Insert

Use the same steps from above to move or resize your picture if necessary

To delete a picture:

Click on it to select it

Press Delete on the keyboard

WORKING WITH SLIDES

To insert a new slide:

Click Insert on the top menu bar and select New Slide

The Slide Layout window will appear on the right

Click on the slide layout that is appropriate for your presentation

To change the Slide Layout:

Click Format in the top menu bar and select Slide Layout

The Slide Layout window will appear on the right

Click on the layout you would like to change to

To add a Design Template:

Click Format in the top menu bar and select Slide Design

The Slide Design window will appear on the right

Click on the design you would like to use

To change the background color:

Click Format in top menu bar and select Background

Click the down arrow next to the color and select a new color

Click Apply or Apply to all

To change the sequence of slides:

Click View in the top menu bar and select Slide Sorter View

Click to select the slide you want to move

Click, hold, and drag the slide to where you want it and let go

To delete a slide:

In slide view, Click Edit in the top menu bar and select Delete Slide

In slide sorter view, click on the slide and press delete on your keyboard

WORKING WITH TRANSITIONS AND ANIMATION

A transition is how your slide will appear on the screen.

To add a transition to a slide:

Click Slide Show in the top menu bar and select Slide Transition

On the right, click on one of the transitions in the list

It will give you a quick preview when you click on one

When you find one you want to use, select the speed of the transition below

Click on the down arrow under sound to see the available sounds to add to the slide

Click to choose how you want the slide to advance

Click Play or Apply to All Slides if you want the same transition for all slides

Animation is how an object enters the slide.

To add animation to a slide:

Click Slide Show in the top menu bar and select Custom Animation

Click on the object in the slide that you want to appear first

Click Add Effect, go down to Entrance, and over and down to More Effects

Click on one in the list and you will see a preview on your slide

Once you have found one you want to use, click OK

Click on the down arrow next to effect in the list and you will see other options

When you are finished, click on the 2^nd object you want to appear

Repeat the same steps until all of the objects are animated

To change the order of the animated objects:

Click Slide Show in the top menu bar and select Custom Animation

Click on the object you want to move

Click the Re-order arrows at the bottom of the screen

VIEWING YOUR SLIDE SHOW

To set up your slide show:

Click Slide Show in the top menu bar and select Set Up Show

Click the box that says Loop continuously until Esc

Check other settings to make sure they fit your needs and click OK

To set up timings for your slide show:

Click Slide Show in the top menu bar and select Rehearse Timings

Your slide show will start with a timer in the upper left hand corner

Click to advance the objects and slides in your slide show

When finished, you can choose Yes or No to accept this timing

To view your slide show:

Click Slide Show in the top menu bar and select View Show

Press the Esc button to exit the slide show

SAVING YOUR SLIDESHOW

To save your slideshow:

Click File in the top menu bar and select Save

Choose where you want to save the slideshow (My Documents, Desktop, floppy, etc.)